Assistant to the Vice President for Enrollment, Marketing & Institutional E – Coe College – Cedar Rapids, IA

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Coe College

Job details

Job Type
Full-time

Full Job Description

Assistant to the Vice President for Enrollment, Marketing & Institutional Effectiveness

Assistant to the Vice President for Enrollment, Marketing & Institutional Effectiveness

Coe College seeks task-oriented and highly organized applicants for the position of Assistant to the Vice President for Enrollment, Marketing and Institutional Effectiveness. The Assistant to the Vice President assists the Vice President and manages the office operations for the Offices of Admission, Marketing, Student Financial Services and Information Technology.

Essential Job Responsibilities:

  • Assist the Vice President in day-to-day tasks as needed for admission, financial aid, information technology, institutional effectiveness, student success & persistence, mailroom, marketing and the print center.
  • Maintain calendars and handle scheduling for the Vice President.
  • Manage phone and email inquiries on behalf of the Vice President and other staff as requested.
  • Maintain office supply inventory as needed.
  • Maintain records of all staff job descriptions and coordinate logistics of the hiring processes.
  • Plan staff travel including hotels, registrations and airline reservations.
  • Organize and maintain document filing systems and other items as needed.
  • Manage projects through Basecamp, Spiceworks and other organizational/tracking systems and software.
  • Provide regular and ad hoc reporting from Slate, IPEDs, National Clearinghouse, etc.
  • Maintain polite and professional communication via phone, email and mail.
  • Submit work order requests as needed.
  • Update and create process sheets, workflow graphics and other documentation.
  • Maintain staff emergency contact lists and organizational charts.
  • Serve as support for various administrative staff as needed.
  • Provide support in all office areas to ensure the success of any office effort.

Qualifications:

  • Bachelor’s degree preferred.
  • 5-7 years experience in an office setting.
  • Successful completion of a background check in accordance with Coe College policy.
  • Valid driver’s license.

Knowledge, Skills and Competencies:

Position Specific:

  • Demonstrated positive and welcoming approach to all interpersonal interactions.
  • Organized, task oriented, accurate.
  • Ability to maintain confidentiality and discretion.
  • Willingness to transition to new tasks at a moment’s notice while maintaining consistent quality of work.
  • Ability to prioritize projects with overlapping timelines in a face-paced, fluid environment.
  • Demonstrated analytical and problem-solving skills.
  • Ability to take directions and apply to independent work.
  • Extensive knowledge of Microsoft Office Suite, in particular Microsoft Excel (formulas, functions and pivot tables.).
  • Knowledge of or a desire to learn organizational and workflow related software programs such as Visio.
  • Experience with project management systems (such as Basecamp) or a strong desire to learn.
  • Appreciation for being part of an overarching mission that intrinsically motivates quality work in the day-to-day tasks.

Coe Competencies:

  • Dedication to the educational mission of a private, residential liberal arts college.
  • Ability to maintain positive relationships in a collaborative and diverse team atmosphere.
  • Commitment to excellent customer and/or student service.
  • Demonstrated ethical and responsible decision making.
  • Consistent attendance and accountability necessary to meet position objectives.

Coe is committed to fostering a multicultural environment and encourages applications from individuals who will help fulfill that goal. We value the input of multiple viewpoints and diverse perspectives and aim to create an academic community that is rich with cultural, social and intellectual diversity. Coe College is an equal opportunity employer.

Job Type: Full-time

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